1. What is Microsoft Word primarily used for?
A) Creating spreadsheets
B) Making presentations
C) Word processing
D) Designing graphics
Answer: C) Word processing
Explanation: Microsoft Word is a word processing application used for creating, editing, and formatting text documents.
2. Which file format is the default for saving documents in Microsoft Word?
A) .txt
B) .pdf
C) .docx
D) .pptx
Answer: C) .docx
Explanation: The .docx format is the default file type for saving Word documents, introduced in Microsoft Word 2007.
3. What is the shortcut key to save a document in Microsoft Word?
A) Ctrl + S
B) Ctrl + P
C) Ctrl + C
D) Ctrl + V
Answer: A) Ctrl + S
Explanation: The keyboard shortcut Ctrl + S is used to save the current document in Microsoft Word.
4. What feature in Microsoft Word automatically moves text to the next line when it reaches the end of a line?
A) Text wrapping
B) Line breaking
C) Word wrap
D) Page layout
Answer: C) Word wrap
Explanation: Word wrap ensures that text automatically moves to the next line when it reaches the end of the margin.
5. Which tab in Microsoft Word is used to change the font style and size?
A) Insert
B) Home
C) Layout
D) References
Answer: B) Home
Explanation: The Home tab contains the Font group, where you can change the font style, size, and other text formatting options.
6. Which view in Microsoft Word is best for reading a document without distractions?
A) Print Layout
B) Outline
C) Read Mode
D) Web Layout
Answer: C) Read Mode
Explanation: Read Mode minimizes distractions by providing a clean interface optimized for reading documents.
7. What does the “Ctrl + Z” shortcut do in Microsoft Word?
A) Save the document
B) Undo the last action
C) Redo the last action
D) Close the document
Answer: B) Undo the last action
Explanation: The Ctrl + Z shortcut is used to undo the last action performed in Microsoft Word.
8. What is the default font in Microsoft Word 2016 and later versions?
A) Times New Roman
B) Arial
C) Calibri
D) Verdana
Answer: C) Calibri
Explanation: Calibri is the default font in Word 2016 and later versions, replacing Times New Roman from earlier versions.
9. Which feature is used to check the spelling and grammar of a document?
A) Thesaurus
B) Proofing
C) Spelling & Grammar
D) Word Count
Answer: C) Spelling & Grammar
Explanation: The Spelling & Grammar tool identifies and helps correct errors in spelling and grammar in the document.
10. What is the function of the “Track Changes” feature in Microsoft Word?
A) To track word count
B) To highlight changes made to a document
C) To calculate changes in numerical data
D) To compare two documents
Answer: B) To highlight changes made to a document
Explanation: Track Changes highlights edits and modifications in a document, making it easy to review them.
11. Which feature in Microsoft Word allows the user to create a table of contents automatically?
A) Index
B) Table Tools
C) Styles
D) References
Answer: D) References
Explanation: The References tab in Word provides tools to insert and update a table of contents automatically.
12. What is the shortcut key to select all text in a document?
A) Ctrl + A
B) Ctrl + L
C) Ctrl + C
D) Ctrl + D
Answer: A) Ctrl + A
Explanation: Pressing Ctrl + A selects all the content in the current document.
13. What is the use of the “Mail Merge” feature in Microsoft Word?
A) To send emails directly
B) To create a personalized set of documents
C) To attach files to an email
D) To merge multiple documents
Answer: B) To create a personalized set of documents
Explanation: Mail Merge is used to generate personalized letters, labels, or envelopes by combining a template with a data source.
14. Which tab would you use to add a header or footer in a document?
A) Home
B) Insert
C) Layout
D) Review
Answer: B) Insert
Explanation: The Insert tab provides options to add headers, footers, and page numbers to a document.
15. What is the purpose of the “Thesaurus” tool in Microsoft Word?
A) To count words
B) To find synonyms and antonyms
C) To check spelling
D) To translate text
Answer: B) To find synonyms and antonyms
Explanation: The Thesaurus tool helps users find synonyms and antonyms for words in their document.
16. Which tool is used to combine multiple documents into one in Microsoft Word?
A) Merge Documents
B) Compare
C) Combine
D) Track Changes
Answer: C) Combine
Explanation: The Combine tool merges multiple documents, keeping track of changes made by different reviewers.
17. Which command allows you to split a table into two in Microsoft Word?
A) Table Tools > Split
B) Insert > Break
C) Layout > Split Table
D) Format > Split
Answer: C) Layout > Split Table
Explanation: The Split Table option in the Layout tab allows you to divide an existing table into two separate tables.
18. What is the use of the “Page Break” feature in Microsoft Word?
A) To split a page into two sections
B) To move content to the next page
C) To delete a page
D) To combine pages
Answer: B) To move content to the next page
Explanation: A Page Break pushes the content following it to a new page, starting from the next line.
19. Which view allows you to see how a document will appear when printed?
A) Outline
B) Draft
C) Print Layout
D) Web Layout
Answer: C) Print Layout
Explanation: Print Layout view shows the document as it will appear in printed form, including margins, headers, and footers.
20. What is the purpose of “Macros” in Microsoft Word?
A) To automate repetitive tasks
B) To secure documents with passwords
C) To create charts
D) To adjust margins automatically
Answer: A) To automate repetitive tasks
Explanation: Macros allow users to record and automate repetitive actions, saving time and effort.
21. Which feature in Microsoft Word allows you to align text to both left and right margins simultaneously?
A) Center Alignment
B) Left Alignment
C) Justify Alignment
D) Right Alignment
Answer: C) Justify Alignment
Explanation: The Justify Alignment option aligns text evenly between the left and right margins, creating a clean, professional look.
22. What is the purpose of the “Format Painter” tool in Microsoft Word?
A) To paint the background of the text
B) To copy and apply text formatting
C) To insert a picture
D) To highlight text
Answer: B) To copy and apply text formatting
Explanation: Format Painter allows users to copy formatting from one part of the text and apply it to another, saving time and effort.
23. What is the shortcut key to open a new document in Microsoft Word?
A) Ctrl + N
B) Ctrl + O
C) Ctrl + W
D) Ctrl + P
Answer: A) Ctrl + N
Explanation: Ctrl + N opens a new blank document in Microsoft Word.
24. Which tab in Microsoft Word provides options for adding charts, tables, and images?
A) Design
B) Review
C) Insert
D) Layout
Answer: C) Insert
Explanation: The Insert tab contains tools for adding various elements like charts, tables, images, and shapes to a document.
25. What is the feature used to divide a Word document into different sections?
A) Page Break
B) Section Break
C) Line Break
D) Column Break
Answer: B) Section Break
Explanation: Section Breaks divide a document into sections, allowing different formatting for each section, such as varying headers, footers, or page orientation.
26. Which tool in Microsoft Word is used to automatically create numbered or bulleted lists?
A) Styles
B) Bullets and Numbering
C) Paragraph Spacing
D) Text Alignment
Answer: B) Bullets and Numbering
Explanation: The Bullets and Numbering tool formats text into organized lists using numbers or bullet points.
27. Which feature allows you to collaborate on a document with others in real-time?
A) Mail Merge
B) Share
C) Track Changes
D) Co-authoring
Answer: D) Co-authoring
Explanation: Co-authoring enables multiple users to work on a document simultaneously when saved on cloud services like OneDrive or SharePoint.
28. What is the function of the “Watermark” feature in Microsoft Word?
A) To add background images
B) To protect the document with a password
C) To insert semi-transparent text or images in the background
D) To add a hyperlink
Answer: C) To insert semi-transparent text or images in the background
Explanation: The Watermark feature is used to insert text or images like “Confidential” or logos in the background of a document.
29. Which tool is used to combine cells in a table within Microsoft Word?
A) Split Cells
B) Merge Cells
C) Layout Alignment
D) Table Design
Answer: B) Merge Cells
Explanation: The Merge Cells option in the table tools combines two or more selected cells into a single cell.
30. Which option in Microsoft Word allows you to replace a specific word throughout the document?
A) Find
B) Replace
C) Review
D) Format
Answer: B) Replace
Explanation: The Replace tool, found under the Find feature, allows users to search for a specific word and replace it with another throughout the document.